How do I register in Hora Finita?

When it is time for you to register you will receive an email asking you to fill in additional information in order to complete your registration. This email will contain a link to the registration form. 

Step 1: Email

Click on the link 'Go to registration form'

The content of this email may vary depending on your graduate school.

Login

You can log in to Hora Finita using the black 'Login' button.

You can then log in to Hora Finita via SURFconext using your U-/ Z-/ E-number.

Step 2: Navigate to your registration form

Click on the 'Status of your registration' button.

This will take you to the following page. Here you can view the status of your registration until the completion of your registration.

Click on the 'Edit details' button.

This will take you to the registration form where you can fill in the additional information required for your registration in Hora Finita.

Step 3: Update your information

Fill in all your personal details.

Mandatory fields are marked by a ' * '. All mandatory fields must be filled in before you can submit your registration form. If you are still missing information in certain fields when you submit, you will get a message indicating which fields still need to be filled in and the fields themselves will also be highlighted.

The correspondence email is the email used by Hora Finita and should already be provisioned by Hora Finita. You are required to add a backup email for the event that your Radboud/Radboudumc email address can no longer be used. Additionally you can add a work email. 

Fill in information about your previous education.

In the event that you are not currently in possession of you master diploma, you will need to get a statement proving that you are allowed to start your PhD trajectory signed by your PhD supervisor. When you upload this document please contact your faculty.

If you have completed your masters degree but do not have a physical copy of your degree at hand, then please note this in the deficiencies section so that you can submit and complete your registration.

A degree will need to be uploaded before you submit your manuscript.

Sign the academic integrity code by checking the 'Yes, I agree to comply' checkbox. You can find a copy of the academic integrity code by clicking on the link "Academic Integrity code".

Add your PhD supervisor(s) by searching in the person field and selecting the correct person.

You must add a minimum of two PhD supervisors to be able to submit your registration.

PhD supervisors and co-supervisors can be added in the corresponding table. Internal supervisors can be added by searching for their name using the 'person' search field, selecting the supervisor and then hitting the enter key.

External PhD supervisor

If an external PhD supervisor is already known to the system then you can find this person in the same way as an internal supervisor.
But if the external PhD supervisor is not yet known in the system then you can manually input the external PhD supervisor by checking the 'enter manually' box and then inputting their personal details.

In the event that you have a daily supervisor, or mentor who is not a (co-)supervisor, you can add a daily supervisor in the 'Daily supervisor' table.

Complete later

If you wish to save the information that you have already filled in and continue at a later date click on the 'Complete later' button.

You will receive the following message at the top of the page indicating that you have saved, along with an email confirming that you have saved your registration.

When you are ready to continue with your registration click on the link 'Login to registration' in the email to go to the registration. You will be asked to log in to Hora Finita via SURFconext and then click on the 'Edit details' button to go to the registration form page.

Step 4: Submit

Once you have filled in all the required information and are ready to submit, click on the 'Submit' button.

You will receive the following message at the top of the page.

You will also receive an email confirming your submission. The email will also contain a link which you can use to go to an overview page containing the status of you registration. You will be asked to log in to Hora Finita via SURFconext.

Your Faculty PhD coordinator will check your registration and if everything is in order the approval process is started. During this process an email will sequentially go out to those involved, and each person involved must approve your registration. Should your registration be rejected at some stage during the approval process, your Faculty PhD coordinator will be notified and you may need to provide additional information or the Faculty PhD coordinator may be able to solve the problem.

Extra: View registration status

Approved

If your registration is approved by all those involved in the approval process you will receive an email informing you of this fact.

From now on when you log in to Hora Finita you will be taken to your PhD dashboard. Here you can find a lot of important information such as upcoming checkpoints and questionnaires, along with your mailbox and a PhD checklist.