Hora Finita

What is a checkpoint?

Updated on

General information:

Checkpoints are moments during the PhD program as determined by the Graduate School/Research Institute. They are used to monitor and evaluate the progress of the PhD project. The periodic checkpoint cycle is automatically created by Hora Finita when creating a trajectory, after registration approval.

Usually the first checkpoint CP1 coincides with submission of the TSP/OBP 3 months after the start date of the PhD program. This may vary by faculty/Graduate School.

Per faculty/Graduate School there are differences in measurement moments and measurement methods, and the VSNU type of the PhD student also affects the checkpoint rollout that Hora Finita accomplishes for a faculty/Graduate School.

Checkpoint deadlines can only be altered by the Faculty Promotion Coordinator or the Graduate School Coordinator. It is important that you adhere to the checkpoint deadlines.

An exit checkpoint is rolled out four years after the start date of the PhD project. This period of time differs per faculty/Graduate School and end date of the PhD project, etc.

The date of the exit checkpoint is automatically adjusted when the status of a PhD project changes to promoted or stopped; Hora Finita then assumes that an exit interview will take place, or that an exit questionnaire must be completed.

In order not to lose sight of the PhD student and/or to facilitate other types of processes, various checkpoint cycles are used.

To avoid losing sight of the PhD candidate's progress, checkpoints can also be used after the PhD contract has expired.

Some checkpoints are accompanied by a certain outcome, 'go'/'maybe'/'no go'. The outcome of a checkpoint is determined according to the outcome of an approval process.

Where can I find checkpoints?

Checkpoints tab

You can navigate to the overview of all planned checkpoints by:

  1. First clicking on the 'Progress' tab.
  2. Then clicking on the 'Checkpoints' tab.

Bellow you will see an overview of all the checkpoints. Search for the PhD candidate or the checkpoint you are looking for using the search fields. Click on a specific checkpoint to go to that checkpoint's page.

Reminder email:

A month before the checkpoint deadline PhD candidates will receive a reminder email notifying them of the upcoming checkpoint. This email will also contain information about which questionnaires they will receive and are expected to upload.  

Email reminder

Depending on the work practices of the Faculty/Graduate School a reminder may also be sent to upload a report of the interview transcript following a checkpoint interview.


Accompanying checkpoints is a questionnaire that the PhD candidate must fill in in order to complete the checkpoint. Questionnaires can be found in the checkpoint page to which they belong or under the 'Questionnaire' tab in the dashboard.

PhD candidates will receive an email informing them about upcoming questionnaires that they are required to fill in.

Questionnaires are sometimes marked as confidential meaning that only the Graduate school coordinator can view them. Confidential questionnaires exists for both PhD candidates and PhD supervisor.


Alongside checkpoints Faculties/Graduate schools can require PhD candidates to schedule an interview with their PhD supervisors. After a date is set by the participants it can be filled in on the checkpoint page.

These dates are agreed upon by participants outside of Hora Finita and can then be added to the checkpoint page.


Both PhD candidates and PhD supervisors can attach documents to a checkpoint such as a TSP.

Next Article How do I change the deadline of a checkpoint?