Step 1: Navigate to assessement page
Once you have approved the PhD candidate's manuscript for assessment you will receive an email asking you to submit a proposal for the Manuscript Committee.
On your dashboard you will also find a new task 'Propose Manuscript Committee from "X"'. By clicking on this task, you will be taken to the correct page.
Step 2: Propose the members
Use the 'Add member to proposal' button to add a member to the proposal.
Search here by the last name (without prefix) of the committee member.
Option 1: Person already known in Hora Finita
When the person is known in Hora Finita, you can select that person and click 'Next step'.
The person's details are displayed, after which the person, including any substantiation, can be added by clicking 'Add'.
The first person added automatically becomes the chairperson. If you want to designate another person as chairperson then you have to manually give that person rank 1.
If you want to remove a person from the table, press the red circle with a minus sign in it. It can be found in the rightmost row of the table. You then need to click 'Delete' to permanently remove the person from the proposal.
You will then get this message in your screen and you can click 'Delete'.
Option 2: A new person in Hora Finita
If the person is not known in Hora Finita, clicking 'Next step' allows you to enter the person manually.
Enter at least the details with an * and click 'Next step' to continue the process.
Step 3: Request approval
Once you have added all members to the proposed committee, you can request approval by clicking the 'Request approval for composition' button.
After this, you will see the following pop-up:
Clicking the 'OK' button will start an approval process. After this, an e-mail will be sent to the persons listed in the pop-up to approve the proposed manuscript committee. The persons involved in this approval process may differ from one faculty/Graduate School to another.
If you request approval before you have added enough members, you will receive the following message:
